Terms & Conditions - Events and Screenings

What will the events & screenings look like this year?

The safety of all attendees is of the utmost importance to us at Into Film, so alongside monitoring both the COVID-19 Government guidelines and Public Health guidance in each nation of the UK, we will be doing everything we can to create a safe and comfortable experience for all young people and their teachers.

Who can attend?

We're delighted to be able to offer places at this year's screenings to all educators and group sizes made up of young people aged 5-19.

What is the maximum number of seats to book?

You can book as many seats as is listed for each event, which will depend on the capacity of the screen. 

What are the COVID-19 guidelines?

Into Film will be continuously monitoring and adhering to government and Public Health guidance regarding events, including specifications unique to each nation of the UK.

We will be monitoring the updates to guidance published by the government and you will be informed promptly should there be a change to your event.

Cancellations

As always, the cinemas are offering their spaces and staff time for free, so if you no longer require your booking, please let the bookings team know ASAP (no later than 48 hours in advance) so that we can give the venues as much notice as possible. Please email us at cinemabookings@intofilm.org.

Why do you need my mobile number when I make a booking?

We may need to contact you on your mobile if any notable problems arise with an Into Film event or service you have signed up to. (e.g. an event you have booked or an Into Film Club you have set-up).

More information

For more information about the organisation and data management, please view our FAQs and Privacy Policy.

Event Capture

Into Film may record and/or photograph events during the cinema trip for re-purposing on our website, YouTube and Vimeo channels and educational materials. Where this is taking place we will use notices to make people aware that we are recording and to allow the chance to opt out of any recording or photography.

In return for access to the event, you irrevocably consent to any such filming, photography and/or live streaming and to Into Film reproducing and publishing your words and/or likeness in any transcript of or publication relating to the event and/or for the purposes of publicising the services of Into Film and its partners.

Responsibility of Attendance

The adults who chaperone young people at our screenings are responsible for the behaviour and wellbeing of their group. Cinemas are offering these spaces for free, so we kindly ask for groups to be respectful of this and to please clean up after themselves, bringing their rubbish out of the cinema with them or disposing it into bins. 

It is the responsibility of the person that books to ensure the correct risk assessments are undertaken and permissions sought.

As with all organised trips, Safeguarding and Child Protection is the responsibility of the school.

Sustainability

Into Film is committed to minimising our direct impact on the environment. As we continue to work on this, we ask that our attendees and venues reflect this in their behaviour too. This can be done by using reusable water bottles, reducing waste, recycling and/or minimising the impact of your travel to the venue.

If you have any questions please contact the bookings team on cinemabookings@intofilm.org

Booking Alterations

If you need to cancel or change your booking please contact the team as soon as possible so we can inform the cinema or release your spaces.

All of Into Film's cinema events are completely free of charge thanks to the generosity of our partners, including cinemas that donate their venues and staff time. 

If you are not able to attend, please give us a minimum of 48 hours' notice to allow these places to be offered to another group and minimise the costs incurred by our partners. We do understand that sometimes, for reasons out of your control, you are unable to attend, although if you do not give us prior notice you may be liable for a charge of up to £100.

Risk Assessment

There is a comprehensive Event Safety Plan, which represents the necessary safety precautions associated with this activity. This is available on our website and should be viewed by all Bookers and Group Leaders.

Summer Screenings 2022 - Event Safety Plan 20
pdf

Summer Screenings 2022 - Event Safety Plan 20

Summer screenings -Event Safety Plan

Size: 503kb

Venues

Please note: whilst all venues are chosen based on their existing interest and experience in public activities and film events we are unable to vet each individual venue. We cannot guarantee the participation of a venue in the Spring Screenings each year. We advise all Group Leaders to become familiar with the Fire Emergency Procedures, medical procedures and facilities at your chosen venue, so you can make provisions for your group's needs. You can obtain Health & Safety information about your venue in advance by contacting our Bookings team or the venue directly.